CRM System For Kids Clubs

Managing a bustling kids' club means balancing high-energy activities with serious administrative responsibilities. From tracking attendance and managing medical alerts to automating parent communications and securing tuition payments, the right CRM keeps your operations organised in one secure place.

From £25/m and no minimum term.

Introducing Hero CRM

Imagine a world where your whole business can be managed in one system, tailor made for club owners...
Website, App, Booking System, Attendance System, Social Media, Marketing and even invoicing - all in one system.

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CRM with automations & integrations
Instructor App with Attendance
Social Media Scheduling
Advanced Booking System
Email & SMS Marketing System
Professionally Designed Websites
Student App with Theory Flashcards
Feature Packed Shop
Print on Demand Merchandise Sales
Industry Leading SEO
Funnel Builder
AI Powered Live Chat
Sell Your Own Courses 
Community Platform
Surveys and Forms
Memberships & Invoices

Club Websites

Club Apps

Club CRM & Software

Club Marketing

Centralised Customer Data

A CRM as a single source of truth for your entire organisation by consolidating customer contact information, interaction history, and purchase data into one accessible dashboard.

Enhanced Customer Service

With instant access to a customer's entire history, support teams can resolve issues much faster and with a higher degree of personalisation.

Improved Team Collaboration

CRMs bridge the communication gap between separate departments like sales, marketing, and customer support.

Automated Everyday Tasks

Modern CRMs take the burden of repetitive, time-consuming administrative tasks off your team's plate through intelligent automation. 

Data-Driven Insights and Reporting

Making strategic decisions becomes much easier when you rely on hard data rather than guesswork. A CRM automatically compiles complex metrics into clean, customisable dashboards.

Higher Customer Retention

Acquiring a new customer is significantly more expensive than keeping an existing one, and a CRM is a powerful tool for maximising customer lifetime value.

Why Choose Club Tech Hero

Built Specifically For Kids' Clubs

Most CRMS are generic. Ours is designed around real club workflows, registers, trials, grading cycles, waitng lists, parent communication, and multi-venue scheduling.

Parent Experience is Frictionless and Fast

Parents can book, pay, sign forms, and manage their child's details in seconds. The system removes friction points that normally cause drop-oofs.

Automated Admin That Saves Hours Every Week

Attendance, renewals, reminders, payment chasing, trial follow-ups, birthday messages, grading notifications, all automated. Clubs typically save 3-10 hours per week, freeing you to teach, grow, and breathe.

Clean, Modern Interface That Staff Can Learn

No clutter, no confusing menus, everything is laid out in a simple, modular dashboard that instructors assistant, and admin staff can use.

Integrated Marketing Tools to Help Clubs Grow

Email campaigns, SMS reminders, lead tracking, abandoned-checkout recovery, and simple funnels are built in. Clubs don't need extra software, the CRM becomes the engine that grows enrolment.

UK-Based Support From People Who Actually Run Clubs

You're not talking to a generic tech support team. You're talking to club specialists who understand trials, grading days, parent expectations, safeguarding, and the chaos of term-time scheduling.

Services

Web Design
From proven templates, to full custom sites. Our award-winning team have the solution
App Development
White-label App Development. Apps for Instructors and for Students.
SEO
Our modern framework gives you faster sites and better SEO than any of our rivals.
Marketing
Email marketing, Social Media, PPC, Press, Posters, Mailshots and so much more!

Testimonials

Toby Osborne

Rival Agency Owner
Dorset Tech are easily one of the great local agencies when it comes to digital marketing. As a small agency owner myself I'm not afraid to say that they set a high bar of standard that we strive to match ourselves.

Chloe Cotton

Club Owner
We used Dorset Tech to help with SEO and a website review and he was very thorough and helpful. He even gave advice on which parts we could fix ourselves which was so helpful. Really good customer service.

Tessa Day

Founder of Club Hub UK
Can’t recommend Dorset Tech enough they are absolutely amazing! They built the Club Hub website and App in 2016 and still manage it now.

Frequently Asked Questions

In most cases yes, as it's proven to be the most flexible and best for SEO out of the main CMS solutions. However, for more complex builds we will use Laravel or build a custom CMS. Wordpress is an open-source content management system allowing us and you full reign over not only how it looks but it's functionality too. There is nothing we can't do in Wordpress that we can do in other systems.
Normally - how long is a piece of string? Generally, the more budget you can give us, the more creative we can be, the more polished the end result and typically the better it will perform, but there is diminishing returns after a certain level, so we tend to recommend a maximum budget too.

Here at Club Tech Hero, we prefer to take a different approach. We've built a number of proven templates that allow us to build you a well performing site for a much lower monthly cost. We add our other tools to these packages to add further value
Site loading speed is so important to SEO, but themes tend to be bloated with things that make the designer's life easier, but give you a worse site. We therefore disable the theme functionality and use a lighter layer. This ironically gives you more design flexibility, but a much faster website with cleaner code. There is nothing we can't do in Wordpress that we can do in other systems.
All of our packages include support from our partners Dorset Tech. However, unlike rivals, we want to give you power, so you'll have access to edit the site yourself. We even include a training course!

We can also offer additional services, from SEO and social media, to email marketing and pay per click. These can be purchased as a monthly package, or pay per minute if preferred.

Grow Your Kids Club

Live Chat

The best way to contact us is via live chat. You'll find this in the bottom left of our website. Live chat puts you directly in contact with the most suitable person for your specific enquiry. If that person isn't available then a ticket is raised and that team member will get back to you.

More Ways To Contact Us

Book a consultancy session with one of our developers, log a ticket or use our contact us form. Whatsapp, SMS and more coming soon!

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